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The need for data enrichment services
What are the benefits of data enrichment services
The data enrichment process uncovered
What Makes Enrichment with Sharecat Data Services Different?
The value of verified “manufacturer”, “part number”, and “model number” fields in ERP and CMMS systems
Are you ready to transform your data?FAQs - Data Enrichment
FAQs - Data Enrichment
Reliable, straight forward data cleansing services from a proven specialist
Cleansing And Cleaning a Wide Range of Data
How We Do It: The Sharecat Data Cleansing and Formatting Process
Low-Quality Data is a Problem You Can't Afford
Gain a Competitive Advantage With Our Data Cleansing Solutions
Why Pick Sharecat for Data Cleansing
FAQs - Data Cleansing
Data cataloging vs data entry
Reliable data cataloging results in accurate data
What are the benefits of using a data cataloging service?
Data Cataloging: The Sharecat approach
Gain the advantage with data cataloging
Are you ready to transform your data?
FAQs - Data Cataloging
You can't have great data without data standardisation
Data standardiastion is not "one size fits all"
Sharecat actively participates in various initiatives for complex and heavy industries
The Sharecat Data Standardisation Process
Our services help you overcome Data Standardisation Challenges
Benefits of Successful Data Standardisation
FAQs - Data Standardisation
Simply put, data entry is the process of inputting data into a database, often manually copying information written in documents into a digital format without checking, verifying or understanding the information.
In comparison, data cataloging is a structured process to define, understand, capture and build the inventory of data assets unique to your organization, where data entry is only one of many steps within the cataloging process.
Data entry services only consider the process of input at the lowest hourly cost. They do not understand or verify the information they are handling. Data entry providers often work across unrelated industries - one day it could be data entry for a food company, the next day a chemical company and so on. This leads to rushing to input data as quickly as possible which produces input errors which need to be fixed later with Data Cleansing.
When included as part of an overall cataloging process, data entry can often be automated in part or in whole, leading to better quality and a lower cost compared to traditional data entry services.
Item 1
Item 2
Item 3
Emerson Fisher
Fisher
Fisher C
Fisher Controls
Fisher Controls
Fisher Controls
Manufactuer
Caterpliar
Caterpillar
Manufactuer
Part Number
Rosemount
305ITG3A2B21KE7M6T1P8Q4Q8C4C5
Fisher Controls
3051TG3A2B21KE7M6T1P8Q4Q8C4C5
The whole point of cataloging and entering data is to have accurate, high-quality data so that the functions of your ERP and CMMS systems produce the results they are designed for. It is far too common a problem for owner/operators to know they cannot trust their data in their systems due to the common problems that often come from traditional data entry.
Data cataloging services, using a reliable provider with a structured process, delivers the high-quality data you expect and need first time. Avoiding unwanted later costs for cleansing services to fix errors due to simplistic data entry approaches.
For data cataloging to deliver the results expected, necessary preparation is required. In particular data cataloging requires a clear data structure to work to. By having a clear data structure defined, the use of automation and tools can be maximized.
By this we mean the definitions and terminology for the different types of items (equipment, parts, chemicals, etc.) and the information fields that are required per type of item.
These information definitions and requirements are defined in a reference data library (RDL) or class library which can be based on an industry standard. Often the first step in our cataloging process with customers is to define a reference data library for you as a company that we then use as the basis for our cataloging work.
For more information see our page on Data Standardisation Services.
With a data structure defined in a reference data library, our data cataloging services produces consistent high-quality data, including:
● Efficient Classification: Predefined classifications enables data to be categorized which speeds up the cataloging process.
● Consistent Data Formats: Uniform formats to all data entries, ensuring that data is recorded in a consistent and predictable manner
● Consistent descriptions: Standardized formats for short and long text descriptions enables automated generation and reduces confusion for users of your ERP and CMMS systems.
● Reduced Discrepancies: Remove inconsistencies and ensure key information is provided resulting in cleaner data catalogs.
Our structured data cataloging process enhances data quality and ensures immediate usability.
Using services for data cataloging means filling your ERP and CMMS systems with high quality, consistent data that has been checked and verified by our specialist team. Most importantly the data is processed quicker, more reliably and cheaper than if you did it yourself or if using a traditional data entry provider.
The end result of using services for data cataloging is an organized dataset, available at your fingertips, allowing users to find the data they need quickly and efficiently. This minimizes the risk of outdated and incorrect data and enables effective data governance and decision making.
Your teams need reliable data, available on request, for efficient day to day operations of your company, and your management need an accessible, solid data foundation for analysis, insights, operational efficiency and effective decision making.
Data cataloging services produces a comprehensive, searchable inventory of available data sets, ensuring your teams have the information they need at their fingertips in your systems.
Our services for data cataloging unlocks your data’s full potential, giving your professionals a reliable source of truth as a cornerstone of your operations. This means that data cataloging services are the first step that enable informed decisions based on insights from reliable data, that can uncover new patterns and drive innovation.
Unlike simplistic data entry, our data cataloging services give our customers integrity and traceability in their data. Verified, consistent data that is delivered through a proven process which helps users to track the origins, movements, and transformations of data throughout its lifecycle which:
● Ensures accuracy and regulatory compliance
● Verifies the data quality
● Gives understanding of the data context
● Remove the risks and uncertainty from outdated and incomplete datasets
● Prevents errors in your data leading to and misinformed decisions
Our focus at Sharecat Data Services is on the data linked to equipment, assets and facilities in complex and heavy industries, such as energy, chemical, pharmaceutical and utilities. Every day we handle and process a wide range of information from different sources as part of our data cataloging services. Including:
● General equipment and parts information from suppliers, for example drawings, certificates, safety information, data sheets and similar.
● Contract specific information linked to specific deliveries from a supplier to a customer
● Spare parts and interchangeability records (SPIR forms) from suppliers linked to specific deliveries.
● Functional location and asset registers from owner/operators and/or their engineering contactors.
● Bill of materials information
As with all of our services, the principle we apply to our data cataloging services is the combination of subject matter expertise together with technology and automation to ensure high quality data is delivered first time at low cost. This is a robust and proven model that has been optimized over 30 years of supporting our customers.
Our professionals use our specialist tools to collect, organize, and process data and metadata linked to your facilities, assets, equipment that your ERP and CMMS systems need to be able to function. Our process can be broken down into the following steps:
Data collection is the first step. We begin by working with you to identify the data sources you have available, both internal and external, as well as identifying how our internal data sources can be used to supplement your information. Our efficient and standardized data collection processes can include engaging with your suppliers and engineering contractors on your behalf if needed.
Once the data is collected, we organise and store the source data securely in our systems for easy retrieval and analysis as part of further processing steps.
Once we have collected the source data, the next step is to extract the data from within the files, documents and spreadsheets that contain it. Our team uses a range of tools and automation to extract data directly from documents or databases, tagging and classifying the data to then further process, as needed, by our subject matter experts. The output is normalized data with consistency according to the required data structure and definitions.
To deliver high quality data, and prevent errors, quality assurance is a core part of our cataloging process. As such we verify and validate the data for accuracy and consistency to ensure that the information is correct and valid. This includes automated checks that flag any potential or possible errors for our experts to check and address, for example:
Our typical rate of items flagged as part of our verification checks for further evaluation after processing is below 0.5%.
Uniquely to Sharecat, we also validate the data itself whenever possible, in particular the fields for:
The final step is preparing the data for delivery, in the structure and format required to load into your ERP or CMMS system. We can also load the data directly on your behalf if preferred to streamline the complete process as part of a comprehensive data cataloguing service.
Avoid unnecessary errors and rework through working with a specialist in data cataloging. Sharecat Data Services takes away the pain of data cataloging and delivers data that you know is consistent and reliable.
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If you’re ready, we’d love to talk to you to find out if Sharecat Data Services is the right partner to help remove restrictions and unlock value through making your data more reliable and accurate.
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